Secretariat of the International Renewable Energy Agency (IRENA)
Office of the Director-General (ODG)
Publication Date: 6 September 2022
Deadline for Application: 26 September 2022 (at midnight, Abu Dhabi local Time)
Title and Grade: Associate Programme Officer - Governance Support Office, P-2
Indicative Annual Salary: Annual Net Salary: 49,254 to USD 57,428
Duration of Appointment: One year, with possible extension
Duty Station: Abu Dhabi, United Arab Emirates
Entry on Duty: As soon as possible
The International Renewable Energy Agency is an inter-governmental organisation headquartered in Abu Dhabi, mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity. IRENA’s mission is to play a leading role in the ongoing transformation of the global energy systems as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries. At present, IRENA has 168 Members (167 States and the European Union) that acceded to its Statute, and 16 additional States in the process of accession and actively engaged.
The IRENA Secretariat, next to its programmatic work pertaining to renewable energy, ensures effective support to Members in an accountable and transparent manner with a view to meeting the needs of the entire membership. The Governance Support Office within the IRENA Secretariat serves as contact point for all Members of the Agency. Among other things, it supports the intergovernmental meetings of the Agency organisationally and substantively, ensures a consistent flow of information between the IRENA Secretariat and the membership as a whole and, in this context, implements a number of special projects.
Over the past years, the Governance Support Office has increased its efforts in communicating and engaging actively with the growing number of IRENA Members.
It tries to ensure that Members, both in capitals as well as within the diplomatic community at the Agency’s Headquarters in Abu Dhabi, are kept abreast of ongoing and planned programmatic activities of the Agency, institutional developments, opportunities for involvement, and developments in the renewable energy sector.
Duties and Responsibilities
Under the overall supervision of the Chief of the Governance Support Office (GSO) and the direct supervision of the GSO Programme Officer, and in close co-operation with other staff in the unit, the Associate Programme Officer will be responsible for the following:
Supporting the work associated with convening sessions and meetings of the Agency's governing bodies (the Assembly, the Council and their committees) with a view to obtaining the best results for the Agency and all its Members, while meeting agreed timelines, and the highest levels of transparency, accuracy and consistency, while ensuring a smooth conduct of the meetings, by assisting in:
Providing support for meetings including:
Assisting in other GSO matters, including:
Supports the establishment and maintenance of relations, and in enhancing regular channels of communication and involvement on programmatic and institutional matters, with the Members of the Agency, the host country, and other stakeholders, including through:
Perorms any other duties as required.
Communication: Speaks and writes clearly and effectively; listens to others; correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds; ability to establish and maintain effective relationships with outside collaborators and other contacts, including representatives of Member States and the public.
Professionalism: Knowledge in the area of organising and preparing for meetings to discuss technical, programmatic and institutional matters, in line with the necessary policies, procedures and practices; ability to research and systematically organise background material, select, organise and summarise information required for the preparation of meetings and conferences; conscientious and efficient in meeting commitments, observing deadlines and achieving results.
Planning and Organising: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Teamwork: Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Education: An advanced university degree (Master’s degree or equivalent), related to International Relations, Political Science, Law, Public Administration, Communication or a related field, is required. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience: A minimum of two years of relevant professional experience within an international setting, combined with knowledge of conference services in support of intergovernmental meetings, is required. Experience in servicing international meetings and conferences, and in the work, procedure and protocol of intergovernmental organs, is desirable. Proven knowledge of global energy and/or sustainability issues is an asset.
Languages: Command of written and spoken English is essential. Fluency in other United Nations languages an asset. Good drafting skills are an asset.
Other: Working knowledge of MS Office with emphasis on Word, Outlook, Excel, and PowerPoint.
Qualified candidates must apply for the above mentioned vacancy on-line, through IRENA’s recruitment platform, Taleo by submitting a complete and comprehensive CV and a letter of interest, including details of three professional references who will be contacted if their application is shortlisted.
Applications from qualified women, especially from nationals of developing countries, are highly encouraged.
Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the outcome of the selection process.
 IRENA provides similar ICSC benefits and entitlements, including rental subsidy, education grant (for school aged children), annual leave, health insurance, provident fund, etc.